"Bind" PDF Documents With a Common Set of Bookmarks
This tutorial shows how to add common navigational bookmarks to a set of a PDF documents using the AutoBookmark™ plug-in for the Adobe® Acrobat®. Make large PDF document collections easier to navigate with a common set of navigational bookmarks. Bookmarks are automatically created to point to each file in the collection. Simply click on a bookmark to open another document in the collection. It takes just few seconds to turn a large unmanageable collection of PDF files into a perfectly interactive and navigable "binder" ready to be placed on a CD/DVD or published online.
You need a copy of the Adobe® Acrobat® along with the AutoBookmark™ plug-in installed on your computer in order to use this tutorial. You can download trial versions of both the Adobe® Acrobat® and the AutoBookmark™ plug-in.
Step 1 - Put All PDF Documents Into A Single Folder
Place all project PDF documents and folders into a single folder. Use sub-folders to organize PDF documents into a logical structure. Make backup copies of original PDF files.
Step 2 - Open The "Bind Documents" Dialog
Start the Adobe® Acrobat® application and select "Plug-Ins > Bind Documents…" to open the "Bind Documents" dialog.
Step 3 - Select Desired Options
Check the proper boxes to add file extensions to bookmark titles or to use "Go to a page view" action to open PDF files. Click "Continue" once done.
Step 4 - Select A Project Folder
Select a project folder as input. Click "OK".
Step 5 - Edit And Organize Bookmark Titles
The "Edit Bookmark Titles" dialog will appear. File and folder names are used for bookmark titles and can be customized. Edit bookmark titles and structure by renaming bookmark titles and organizing bookmarks into a desired order/levels.
Use the buttons to create, delete, edit or sort bookmark titles:
Use the buttons to organize bookmark titles into a desired order:
The plug-in allows easily move selected bookmark to the bottom (top) of the list by clicking on the button:
The plug-in allows easily move selected bookmark one level down (up) by clicking on the button:
The plug-in allows to replace characters or words in bookmark titles in a bulk. Here is an example where "_" has been replaced with "," character in bookmark titles:
Use the "Export To Text..."/"Import from Text..." buttons to export/import bookmark titles to/from an ASCII text file. Use these operations to export bookmarks for editing in any text editor (for example, Notepad) and importing redacted bookmarks back.
Here is an example of an ASCII text file that contains bookmark titles:
Step 6 - Finish Editing Bookmark Titles
Click "OK" to finish editing bookmark titles.
Step 7 - Start The Process
Click "OK" in the "Confirm Processing" dialog to start adding bookmarks to all PDF files in the selected folder. It is advisable to make a backup copy of all project files to avoid losing original documents.
The common set of bookmarks is inserted into each PDF file.  Display settings for each document are modified to show a bookmark panel. Click "OK" to finish.
Step 8 - Examine the Results
Once processing is completed, every PDF document gets a set of common navigational bookmarks that are inserted before any bookmarks that may already exist in the orignal PDF documents. Open any PDF document from the set. Click on any bookmark to open a corresponding document in the same Adobe® Acrobat® window. Put/copy the project folder onto a CD/DVD disk or publish it online or on the shared network server.
You can find a list of other step-by-step bookmarking tutorials here: http://www.evermap.com/abm_bm_summary.asp#tutorials.