Splitting PDF Documents By Bookmarks Using AutoSplit™ Plug-in For Adobe® Acrobat®
AutoSplit™ plug-in can automatically split a PDF document based on specified level of bookmarks. Every bookmark section is extracted in a separate document and automatically named using the bookmark title (one document per bookmark section). The plug-in can also create folders on a disk to mirror hierarchical structure of bookmark trees. The following tutorial is going to illustrate how to accomplish this task by using AutoSplit Pro plug-in for Adobe Acrobat.
Input Document Description
The sample PDF document we are going to use in this tutorial contains multiple invoices. It is has two bookmark levels: 1st level - "billing" type, 2nd level – client name. The goal is to automatically split this PDF document based on 2-nd level of bookmarks. Output files will be named using corresponding bookmark titles. The splitting process is going to create folders based on 1-st level of bookmark hierarchy and organize output files into folders.
Splitting Approach
This method is available only if input document contains bookmarks. It creates number of output documents that is equal to number of bookmarks in the level(s) selected for splitting. User can control the level(s) of bookmarks used in the splitting process by specifying starting and ending bookmark levels.
You need a copy of Adobe Acrobat Standard or Professional along with AutoSplit™ plug-in installed on your computer in order to use this tutorial. You can download trial versions of both Adobe Acrobat and AutoSplit™.
Step 1 - Open a PDF File
Start Adobe® Acrobat® application and open a PDF file that contains bookmarks using “File > Open…” menu.
Step 2 - Open “Split Document Settings” Menu
Select “Plug-ins > Split Documents > Split Document…” from the main Acrobat® menu to open “Split Document Settings” dialog.
Step 3 - Select Splitting Method
Check “Use bookmark tree from level” box and specify bookmark level that needs to be used. In the tutorial levels "from 2 to 2" are specified according to the goals. User can control the level of bookmarks used in the splitting process by specifying starting and ending levels. For example, if you want to create documents that will contain pages defined by top level of bookmark hierarchy (one document per bookmark section) specify levels from "1 to 1". Press "Output Options" button located on "Split Document Settings" dialog to specify output options for files produced by the splitting process.
Step 4 - Specify Output Options
Check “Add bookmark titles as output file names” box to use bookmark titles as file names for output files. Optionally check "Create sub-folders" box to create a hierarchical tree of folders based on bookmark tree in the current document. Output files will be saved into corresponding sub-folders based on bookmarks they are originating from. In the tutorial the box is checked according to the goals. If "Use bookmarks parent titles in output file names" option is selected, then parent bookmark titles are included into output filenames. This option is not compatible with "Create sub-folders" option. Click "OK" once done.
Step 5 - Specify an Output Folder
Specify an output folder by pressing "Browse..." button. Click "OK” button to proceed.
Step 6 - Start Extacting Process
Click “OK” in the dialog box to start the process.
Step 7 - Examine the “AutoSplit Results” Dialog
The “AutoSplit Results” dialog appears on screen once a processing is completed. The “Results” dialog lists output files that were created during the processing. Click “Open Output Folder” to inspect the results.
Step 8 - Inspect the Results
The AutoBookmark™ plug-in has automatically splitted the PDF document based on 2-nd level bookmarks, named every file using the bookmark title, created folders on a disk to mirror hierarchical structure of bookmark tree and instantly placed output files in the corresponding of folders.