Emailing Methods
AutoMailMerge and AutoDocMail for Adobe® Acrobat®
- Emaling Methods
-
The AutoMailMerge plug-in
and AutoDocMail plug-in provide multiple
different emailing methods:
-
- SMTP Email Server
- The first method is via Simple Mail Transfer Protocol(SMTP) email server.
This is the most common way for sending emails - it is used by most email applications.
This method allows sending a large amount of emails without any interaction with the user. Users need to contact
their IT department or Internet Service Provider for SMTP server settings such as
SMTP server address, login name, password and connection settings (port number and
etc.). You can use Google Gmail and Office365 accounts
to send emails via SMTP server method. Please note that there is a daily quota imposed
by almost all email service providers.
- Sending Emails via Default Email Application (MAPI)
- The second method is sending emails via a default email application
already installed on the computer.
Email applications such Microsoft Outlook or Moziila Thunderbird support
a simple emailing method via MAPI protocol.
-
There are 2 different modes for sending emails via MAPI
protocol):
- Use Send emails via Simple MAPI (confirm each email) option to
send emails via a default Windows email application.
Microsoft Windows will popup a security dialog and prompt for each outgoing email.
This is a security restriction that cannot be removed.
This method is selected as a default after the installation,
because it is almost always available and does not require any setup.
This method is not practical while sending more than 5-10 emails.
-
Use Send emails silently via Extended MAPI option to silently email
via a default installed email application using "Extended MAPI" protocol.
This option is only provided by "Classic" MS Outlook and requires compatible versions of
Adobe Acrobat and MS Outlook. They should have the same bitness. If you are using 64-bit
MS Outlook, then Adobe Acrobat should also be a 64-bit app.
- Sending Emails directly via MS Outlook
- If you have "Classic" MS Outlook installed on your computer, then the best method to use is
Silently via Microsoft Outlook. Please note "New" Outlook has limited functionality
and does not allow sending emails from other applications.
- You can find more details about using this
emailing method here.
- Save Emails as EML Files
- EML is a file extension used by Microsoft Outlook and
numerous Outlook alternatives. With the .eml file format, you can save emails and
attachments in a text format. This file format was developed by Micorsoft and allows
you to easily archive emails or forward them at a later point in time.
You can open .eml files with standard email clients, a text editor or special programs.
-
By saving emails in this format, you can save space and more easily organize your emails.
While Outlook backups offer some protection, .eml files are ideal for archiving individual
messages. Another advantage of .emls is their compatibility.
There are many platforms you can use to open an .eml file and display the content without any
changes being made to the original.
- You can open EML files in many emaling apps. The EML files are saved as
"unsend" emails to allow sending them at later time manually.
- Daily Emailing Limits
- Most Internet Service Providers (ISP) impose a daily quota on the number of emails that can be send within 24 hour period from a single user account. If this limit
is exceeded, then the account will be disabled until the next day.
It is always recommended to contact your ISP before attempting to send a large amount of emails (more than 1000 per day) and ask them to temporary increase your
daily quota.
