AutoMailMerge is PDF mail merge software for Adobe® Acrobat®.
Fill PDF forms from Excel, CSV, Access, or any database to generate personalized PDF documents —
one per record, or multiple records combined into a single file, secured,
signed, and emailed automatically.
Trusted by federal agencies. SAM-registered, NASA SEWP-approved.
Trusted by 50,000+ professionals at:
How it works
Stop copy-pasting into PDF after PDF. Set up once, run forever.
Use any fillable PDF — invoices, tax forms, certificates, contracts. Turn any office document into fillable PDF in few clicks. AutoMailMerge adds a menu directly inside Adobe® Acrobat®.
Map spreadsheet columns to PDF fields with the visual or textual mapper. Filter data rows you need or use the whole sheet.
Create personalized PDFs per one or more records, watermark, name files dynamically from data fields, password-protect or digitally sign, and email each one automatically.
Use cases
Bulk-fill PDF statements by merging data straight from Excel or CSV files. Personalize each PDF with the customer's own balance, transactions, and due date, then send it as an attachment automatically. Prepare W-2, 1099, 1098 and K-1 tax forms, and accounts receivable statements.
Populate IRS and state tax forms for every employee or contractor by pulling data directly from your existing payroll or accounting files. Built for accountants, payroll teams, and small businesses filing W-2s, 1099-NEC, 1099-MISC, and K-1s at tax season.
Generate per-policy declarations, claim and policy renewal forms, certificates of insurance and coverage certificates pulled from your policy database. Populate ACORD 25 certificates of liability insurance, ACORD 27 evidence of property insurance and ACORD 28 evidence of commercial property insurance forms.
Produce NDAs, agreements, affidavits, subpoenas and deposition notices, discovery requests and responses, engagement letters customized per client — keep them locked with passwords and digital signatures.
Auto-fill report cards for every student by pulling grades straight from your gradebook. Generate the whole class in one click, password-protect and distribute them digitally or in print. Generate enrollment and registration forms, student progress reports and ID academic transcripts.
Easily generate employee onboarding packets, I-9, W-4, and state tax forms. Prepare W-9 forms, benefits enrollment forms, employment verification letters and direct deposit authorization forms.
Turn a contact list into print-ready labels, personalized postcards, or booklets for every recipient. Built for direct mail campaigns, event invitations, real estate mailers, and nonprofit fundraising appeals.
Issue thousands of personalized certificates with names, dates, and QR-coded verification links. Perfect for high schools, universities, and online course platforms issuing diplomas, degrees, or completion certificates at scale.
Print and email event tickets with embedded QR or PDF417 codes generated from your registration list.
Features
Designed for accounting, HR, legal, insurance, and government teams who can't afford typos at scale.
Pull from XLSX, CSV, Access, or any ODBC source — SQL Server, Oracle, MySQL, Postgres.
Place several data rows on one form — perfect for invoices with line items or rosters.
Optionally save all merged documents into one PDF file instead of separate ones.
Insert BMP, PNG, JPEG, TIFF, or even PDF stamps into any field.
Generate QR, PDF417, Code 39/128, and USPS IM barcodes from any data field — instantly scannable.
Each PDF can have its own open and permission passwords, pulled straight from the data file.
Certify and digitally sign every output PDF to prove authenticity and tamper-evidence.
Send via Outlook, Gmail, or SMTP with personalized messages and extra attachments per recipient.
Build clear filenames like Invoice-3245-AcmeCo.pdf from any combination of fields and static text.
Personalize each document with a unique text watermark per recipient — like their name or ID — to trace any copy back to its source.
Run unattended from BAT files or via Acrobat Guided Actions. Use Acrobat JavaScript for custom logic and behavior.
Each run logs timestamp, input file, output files, and settings — a full audit trail for troubleshooting.
Connect any data source
Connect directly to spreadsheets and enterprise databases. Filter records with the built-in SQL, save query libraries, and re-run the same merge any time your data changes.
Security
Unique open & permission passwords from data fields.
Certify output PDFs with PKI-backed signatures.
Disable printing, copying, or editing on any output.
Make field values permanent and non-editable.
Every document is generated directly on your machine.
Your private data never leaves your computer.
No artificial intelligence models read, process, or learn from your information.
Complete local control ensures full compliance with strict privacy and medical data regulations.
Data Privacy & Compliance
Video & tutorials
One short demo, then step-by-step tutorials for every workflow.
Have a question or need assistance? Email us at [email protected].
Customers
"Their easy-to-use and absolutely indispensable plugins are only bested by their stunningly fast and accurate customer support. I can honestly say this is the best customer support I have ever experienced. That is why I will keep coming back to Evermap."
"This has been the best tech support experience I have ever encountered. We truly appreciate the responsiveness, knowledge, accuracy and follow through. This experience will definitely make me recommend the program as well as cause me to search out other products offered by your company."
"I have been a customer of EverMap for several years and have found that their products deliver a high degree of quality for a nominal price. In addition, they have one of the best technical support teams in the industry. I have always received highly satisfactory responses in a very short time. I highly recommend this company."
"I just purchased your pdf mail merge product. I was using another vendors product which expired when I found yours. I had my files merged and fixed within 1 hour. Thanks You Rock!"
"I can't say enough about your products and more importantly your support. Honestly you have never disappointed me and you continue to add feature requests that are available within weeks of my request. EverMap has been the best money I have ever spent as a developer."
"We used to generate 4,000 monthly statements by hand. AutoMailMerge runs the whole batch in 12 minutes. It paid for itself the first week."
Online Reviews
"AutoMailMerge is probably your closest match if you need a tool that does ODBC natively. You can embed the merge settings directly into the PDF template itself so the mapping travels with the form. "
"I use this software and the developer was very helpful in getting me started with it. I am doing some fairly advanced merges on an Excel document, and AutoMailMerge is an amazing plugin. I could not find anything else out there that does what it does by allowing me to create and run an SQL query on an Excel document. Setting up the mapping and actions with the tool made my complicated subscriber mailing task completely painless."
"A lot of batch tools flatten the output so the recipient cannot type into it anymore, which depends entirely on whether the source was a real fillable form. If editability after delivery is a hard requirement for your document workflow, this plugin is an excellent choice. AutoMailMerge has a documented keep-form-fields option that prevents fields from being flattened. It ensures your fields survive the process intact so your recipients can still fill them out."
"If you have forms, Acrobat can import data, fill fields, and save files using a paid Acrobat Pro plugin called AutoMailMerge. The plugin can read smoothly right from Excel spreadsheets to map the data out. I've looked at implementing custom code and using this plugin multiple times in my searches because it natively hooks into Excel tables to fill premade PDF templates."
System requirements
Windows 10, 11, Server 2012-2026.
Full Adobe® Acrobat® 9, X, XI, DC, or 2017–2026 (Standard or Pro), 32/64-bit.
Acrobat Reader is not supported.
FAQ
Yes. AutoMailMerge lets you point at an Excel file, visually map columns to PDF form fields, and generate one PDF per single or multiple rows. No scripting, no macros, no developer required.
AutoMailMerge works with full versions of Adobe Acrobat (Standard or Pro) - 9, X, XI, DC, 2017-2026, Classic. Software does not work with free Acrobat Reader. Reader is not allowed by Adobe to generate new files. Both 32-bit and 64-bit versions of Adobe Acrobat are supported since introduction of 64-bit Adobe Acrobat in 2022. The software is for Windows OS.
Microsoft Excel (.xls, .xlsx), CSV, tab-delimited text files, Microsoft Access, and any ODBC-compliant database including SQL Server, Oracle, MySQL, and PostgreSQL.
Yes. PDF generation happens entirely on your machine — no data is sent to EverMap or any cloud service. Database connections go to databases you control. Emailing PDFs is optional and uses your own email provider, not EverMap's servers.
Yes. Each output PDF file can have its own password pulled directly from a data field, so every recipient gets a uniquely password-protected file.
Yes, it is possible to populate a single PDF form with data from multiple data records. The grouping happens by a value in the user-selected column. For example, all records that have the same invoice number in "Invoice" column can be placed int a single output PDF file.
Yes, it is possible to populate a single PDF form field with data from multiple data columns and any static text. For example, if there are [First Name] and [Last Name] data columns, it is possible to fill a single PDF form field with both values and separate them by a comma: [Last Name], [First Name].
Yes. You can choose to generate a single, combined PDF document that includes all copies of your populated forms.
Yes. You can dynamically personalize PDF files with different images based on data file. This functionality is used to create personalized product catalogs or real estate mailings.
Yes. AutoMailMerge can send each personalized PDF to the email address in your data file via SMTP, Gmail, or Microsoft Outlook, with customized subject lines and HTML message bodies.
You choose. Output PDFs can be left editable, flattened so fields become permanent, made read-only, password-protected per recipient, or digitally signed and certified.
Yes. Generate QR, PDF417, Code 39, Code 128, and USPS Intelligent Mail barcodes on your PDFs from any data field — ideal for tickets, certificates, and tracking.
Yes. Run mail merges from a command-line BAT file or via Adobe Acrobat's Guided Actions (Action Wizard) for scheduled, hands-free batch processing.
Yes. You can add custom text as a watermark to each PDF file using your dynamic data pulled from one or more data columns.
Yes. You can limit the number of emails sent per second to comply with your provider's rules.
Yes. You can attach files that are common to all recipients, as well as customize attachments for individual recipients.
Join 50,000+ users who replaced manual PDF work with one well-mapped spreadsheet. One-time license, 2 years of maintenance, no subscription.
Perpetual license with 2 years of maintenance · Works with Adobe Acrobat Pro X, XI, DC - 2026